支付

All disbursements from an 机构 account must be processed through the Office of the Controller.

支付方法:

1. 直接计费:ISU与某些供应商有协议，允许代理机构直接向大学收取项目账单. 这意味着可以向这些供应商提交代理采购订单，购买商品或服务，供应商将直接向财务主任办公室发送账单. In this case, the 机构 does not need to submit an 机构凭证 for payment. 有关更多信息，请参阅下面的“直接计费”.
2. 代理代金券:代理代金券用于通过向供应商或个人发放支票来付款. 请参阅下面的“代理凭证”了解更多信息.
3. 零用现金:零用现金是从机构账户中提取的一笔钱，由零用现金管理人保管，用于小额支出. If an organization is required to make a number of small payments, a petty cash fund may be more convenient than individual vouchers. 的 零用现金 Custodian should be the Treasurer, 总统, or the Advisor of the organization. See "零用现金" below for more information regarding petty cash funds.
4. 资金转移到另一个机构:如果两个机构账户之间达成协议，希望将资金从一个账户转移到另一个账户, 请联系预算协调员寻求帮助.

直接计费

ISU与某些供应商有协议，允许代理机构直接向大学收取商品或服务的账单. This means that an 机构 can make purchases from the vendor, and the vendor will bill the Office of the Controller directly. 财务主任办公室将参考帐单上提供的索引，从一个机构的帐户扣款. Some vendors will require an 机构 Purchase order to do this. See "代理采购订单" below for more information about this form.

目前允许直接计费的供应商包括:

• 索迪斯:大学餐饮服务商(餐饮)
• 理光:仅在校园内
• 识别+
• 木制图形细线印刷

*需要代理采购单.

机构凭证

代理凭证用于通过向供应商或个人签发支票来付款. 填妥并签署的代理凭证与供应商的发票或原始收据一起提交给财务总监办公室，以便付款. Processing time to produce a check once an 机构凭证 has been submitted is typically 3-5 days. 不完整或不正确的凭证将在付款前退还给指导老师进行更正.

Some vendors will allow the purchase of merchandise or services without payment up front. 在这些情况下, an approved 机构 Purchase order would be submitted to the vendor at the time of purchase. 的 vendor would then provide an invoice, which would be paid using an 机构凭证. 请参阅常用供应商列表，了解允许使用代理采购订单进行采购的供应商的信息.

的逐行说明 机构凭证 悬停在每个字段上可以找到吗.

代理凭证支付个人提供的服务:当代理凭证被用来支付个人提供的服务完成 W-9形式 must be obtained from the individual to comply with IRS regulations. It should be attached 寄回代理券 before payment can be issued. 支付 to individuals currently employed by Indiana State University should be submitted using a 一次性表格.

代理采购订单

的 代理采购订单 用于从有直接账单协议的供应商处购买商品或从需要PO的供应商处购买商品或服务，如果没有预先付款. 此表格必须在购买前填写. Detailed directions for processing 代理采购订单s are below:

1. Complete the form by following the instructions found on the form. 的 instructions are found by hovering over each form field.
2. Print the three copies by changing the print settings to "Entire Workbook,“并将所有三份签署的副本送交财务主任办公室的预算协调员编号和核准. 财务主任办公室保留一份副本, 财务主管保留一份副本, 并将一份副本交给卖方以代替付款.
3. At the time of purchase, provide the vendor with their copy of the PO. If it is a direct billing situation, the vendor will bill the Office of the Controller directly. 否则, 卖方将提供发票, and an 机构凭证 will need to be processed to pay the vendor.
4. Keep a record of approved 代理采购订单s and numbers.
5. 如果代理采购订单将不被使用, you must return the two copies (Original Vendor and Organization copy) to the Budget Coordinator. 这是唯一可以取消的办法.

Vendors will only accept approved 代理采购订单s.

购买食品/饮料

为机构的活动或会议购买食物/饮料或相关物品，须提交一份 热情好客的形式. If an 机构 is using catering services through Sodexo, the 酒店审批流程 也应该遵循吗.

购买国际滑联标志物品

学生组织可以通过Barnes and Noble书店与俱乐部的颜色一起设计自己的衬衫和标志. 这些费用将直接支付给大学. 只需按照以下步骤下单:

1. 完成一个 代理采购订单 and bring it to the Budget Coordinator in the Office of the Controller for approval and numbering.
2. 一旦您的代理采购订单得到预算协调员的批准，组织就可以通过联系Yaryna (Yaya) Demska向俱乐部的颜色下订单, 大学品牌顾问:847-744-6061. 108)，室号773-653-0678或 ydemska@clubcolors.com. 将艺术作品附加到电子邮件中.
3. 订购俱乐部颜色时，请提供以下内容:
   • Shipping address will be the address of the Student Organization. It must include the Organization's name, address, and a contact name of the person ordering the item.
   • 的 billing address will be the Office of the Controller: 200 N 7th Street, 泰瑞豪特, 47809和电子邮件地址 ISU-Finance_Budget@dektinary.com.
   • 给 俱乐部的颜色 the assigned 代理采购订单 number, phone number, and email address.

零用现金

零用现金基金是从机构账户中提取的一笔钱，由零用现金保管员保管，用于小额支出. If an organization is required to make a number of small payments, a petty cash fund may be more convenient than individual vouchers. 的 零用现金 Custodian should be the Treasurer, 总统, or the Advisor of the organization.

• An organization can only have one 零用现金 open at a time.
• An individual can only have one 零用现金 open at a time, 即使他们参与了不止一个组织.
• 的 custodian must keep original detailed receipts on how the 零用现金 has been spent.

建立零用现金

• 准备一份代理凭证，托管人作为收款人，在凭证的描述部分写上“打开零用现金”. 所要求的零用现金数额必须合理，不得超过工程处帐户内的可用资金.
• 附加一个 零用现金申请表格 寄回代理券. 的 individual requesting the petty cash is considered the Custodian and is 个人负责零用现金基金.
• A separate ledger sheet may be completed to help keep track of how the 零用现金 is being spent. Original receipts plus cash on hand must equal the original amount of petty cash at all times. Funds collected from dues or other sources should never be added to the petty cash fund.

报销零用现金

• 如果零用现金不足, 可以报销到原来的水平, 整个秋季和春季学期. 这是通过准备代理凭证来完成的, 支付给托管人, 上面写着“报销零用现金”. Original receipts for expense incurred should be attached.

结清零用现金

• 与财务主任办公室的预算协调员会面，以协助结清零用现金基金.
• 当你到财务总监办公室关闭你的基金时，你需要携带所有原始详细收据和剩余现金.
• 预算协调员将帮助该组织存放剩余现金并完成所有必要的文书工作.

旅游机构

如果一个机构帐户将资助旅行, a Chrome River Pre-Approval will be required prior to making travel arrangements. 机构 travel could include traveling for conferences, workshops, etc. You will need to contact your advisor to help create the Pre-Approval. 如果在旅行开始前没有在Chrome River获得完全批准，则不报销差旅费用. 协助完成Chrome River预审批, 请致电x3541或x3542与旅游部联络.